Minutes of Meeting

Posting on behalf of the "IT handicapped" Panny.

Minutes of the meeting XP- team 21-10-09.

Guys; Thanks to those who attended the meeting.

In short a overview about the most important points discussed and decided on.

In the next weeks we will assign people to the official titles necessary for the C.F.A. and for XP in order to bring more structure in the club.( Panny will trace the official titles and names submitted to the C.F.A ).
• Decision makers( ( board of Xp Team ) will be Rodolphe ,Otto ,Panny,and in a separated meeting they will agree among each other how they divide responsibility's. Once clear they will inform all XP members about this.On every meeting they will evaluate and collect all individual opinions/suggestions/ideas.
Tony assigned as our head coach and full responsible for matters on the field,tournaments,practice and all related matters that involves the games.Same time he has committed to be close and personally involved in the club and the players in order to do this Job like no one else could do ! Thanks Tony ,you are the best coach we could imagine !
Panny will come up with a program for 2010 with all tournaments ,games ,competitions organised thrum C.F.A registered teams ,members, and inform XP-team on time.
• New Guest player policy ; We have agreed that guest players are allowed to join XP team for 3 games for free and after they will be given the option to become XP -member.Any player who has used his 3 free games and will not become a XP- member can not join /enter the fields anymore.Every guest player has to be informed that there is no guarantee that they will play because there is a priority given to XP-members to secure that they play.This decision will be taken by the head coach on the spot.We have agreed to have a flexible and friendly approach towards this policy in order to welcome new players and make them feel comfortable.
For 2010 season( we try faster ) we will ask from all individual members if there is a need / will, to follow practice courses before the game or even on a different day/time.Xavier has announced to be willing to take the lead for this.I suggest if there is enough interest he will discuss with Tony how to proceed on this. Thanks Xavier !
Board will report to the C.F.A all joint tournaments by XP team so it could be reported in the yearly reports of C.F.A and this will help the ranking of the Cebu Football association on the FIFA listing.

Small matters

• C.I.S. payments will be given to Xavier who has a easy access to the school since his factory is located next to the school.After payment he will forward receipts to Otto.
This Saturday 24 Oct no soccer at CIS. Plan b will follow thrum text message.
• Rodolphe will start in the next weeks to announce the new policy's to Guest players so in a few weeks time we can slowly make the change.
• Forgotten to discuss but still important !! Christmas party / get together will be organised by the board.Please forward any nice idea or suggestion ! Otto asked attention for a charity project of one of our most honorable members Flemming who is doing this together with his wife Elisabeth.We are thinking of coming up with a raffle during Christmas to collect money and donate ! Please give us more ideas how we could possibly raise money for this Beautiful project.For those who don't know the projects Flemming is doing we will ask a brochure of his charity organisation. Flemming; any change you can bring some brochures on the next Saturday ?

See you guys soon.

Panny.