Monthly Meeting October 15th, 2005

Minutes of October 2005

Attendance: Albert (Vice Chairman), Otto (Finance Manager), Tony (Secretary), Simon, Pieter, Nicolas, Flemming, Panny (Members)

Please accept the Secretaries apologise for the lateness of the minutes, but unfortunately I had problems with my laptop which took the HP Service Centre an eternity to resolve (as always).

1. Communication. The continuing saga into the most appropriate way of communicating to team members was again a hot topic. Albert conducted a ‘quick & dirty’ piece of work demonstrating where people were picking-up information. After reviewing this work it was agreed, that for a trial one month period, no further text messages would be sent to members and that all club information would be posted on the Blog. There would be one exception to the rule, which would be the Wednesday Futsal game at the Shang that Otto would communicate via text and blog.
2. Starting Times. Attila suggested, due to darkness arriving earlier, that we started our Saturday games slightly earlier than the original 4pm. It was passed as a sensible and worthwhile suggestion and the games on a Saturday, held at Timex, will now start at 3.30pm
3. Charity Activity. Pieter has negotiated for the release of second-hand football boots from his native Country and was looking for how this could be tied into good publicity and good processes within the club e.g. ensuring boots go to those who will best utilise them! It was agreed that Pieter would conduct further research and come back to the next meeting with recommendations.
4. Nets for the Timex goals. It was noted that SM held stocks of nets for goal-mouths and that we were in need. Otto agreed to investigate costs and if under P3000 would purchase without further authorisation.
5. Club membership for life. The following was proposed with comments appreciated for review at the next meeting.
a You must be leaving the Country (and organise a farewell party)
b You must have been an active and respected player for at least one year
c You must have contributed significantly to the ‘well-being’ of the XP Club
d Gain approval by those present at the monthly meeting
Lifetime membership would give you:
a Honourable listing on the clubs weblog
b Full access to all club resources
c Free playing during ‘show-ups’

6. Manila Tournament. Two teams were put together that would evenly split players according to ability and positional play. Otto will place the teams onto the Blog. It was agreed that each team would play an equal half thus allowing all players to participate in the tournament fully and equally. It was also agreed, where possible, that the players going to Manila would play together on a Saturday, at Timex, to help them acclimatise to each other and there positions. Simon has booked the hotels with the exception of 2 players; he will capture the booking on the Blog. Each player is responsible for his own flight booking.
7. Future club outings. After a very successful outing, hosted by Franz, it was agreed that Otto and Franz would organise the next event for after the Manila tournament. Further details to follow.
8. Treasures Report. We have P9,095 in the club accounts plus P4,200 open. We recently purchased goals, footballs and a leaving present for Daniele. Future spending proposed for nets. 2006 will see an increase of membership to P150.
9. Xmas. Christmas is fast approaching so it was agreed that Panny and Angelo would be responsible for organising the XP ‘Christmas Celebration 2005’. More details to follow.
10. Thirsty Cup. Albert has items from the Thirsty Cup that he will give to Horst for the ‘XP Lounge’. Any other memorabilia that people have should be denoted to Horst.

The meeting closed at 10.08pm.